In processing this record group the original order of the material was maintained. Material was arranged chronologically by fiscal year, then alphabetically. Each year contains two subsections; the first has all general material, the second is arranged by college or school.

Changes in office staff resulted in changed in filing practices. Beginning in 1980 all ROTC files are together rather than alphabetical by military branch. In 1985 associations and committees were filed by name rather than under the broader heading "Associations" and "Committees."

Frequently the clerks in the President's office used acronyms on folder labels. In the following inventory most of these are spelled out, the exceptions are: ASUI (Associated Students University of Idaho); WICHE (Western Interstate Commission for Higher Education); IMAGE (Institute for Molecular and Agricultural Genetic Engineering); INEL (Idaho Nuclear Engineering Laboratory); JFAC (Joint Financial Affairs Committee of the Idaho Legislature); WAMI ( Washington, Alaska, Montana, Idaho Medical Education Program); WOI (Washington, Oregon, Idaho Regional Program in Veterinary Medicine). Acronyms used in conjunction with reports of committees are: AAUP (Association of University Professors); AFT (American Federation of Teachers); and SBOE (State Board of Education). KUID and KUOI are university radio stations, the first being the National Public Radio affiliate, the second the student run station.

By discarding duplicate copies of mimeographed material, transferring publications to other collections, and combining less bulky folders, the collection was reduced by 19.5 cubic feet.